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Special
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Board Members |
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Dance Volunteers |
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Dance Co-ordinator |
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Event Volunteers |
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Event Organizers |
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Special Committees |
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Secretary
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Duties can be broken down as follows
- Record minutes at every meeting. Ensure
that board members have advance copies of the minutes from the previous
meeting. This can be done either by e-mailing or printing out
copies prior to the next meeting.
- Ensure take home notices for the upcoming dances are at each event
- Send e-mail reminders one week prior to the
board of upcoming meetings or events. Contact anyone by
phone if they do not have e-mail.
- Check the post office box once a week. Distribute mail appropriately.
Memberships
- Keep an updated list of current members (names
only) for the front door volunteers so they can validate memberships if
someone has forgotten their card.
- Print blank, sequentially numbered membership cards
- When selling memberships have the membership book with the membership cards at every dance.
Outwords Newsletter
- Monitor deadline submission dates for Outwords (six issues a year)
- Write up and e-mail Noglo’s article for the
newsletter to Outwords. The content of this varies according to
the events going on at the time.
- Keep a current list of mailing addresses for our members. One newsletter is mailed per household.
- Get a cheque from the treasurer for the costs
of the newsletter for each month ($1.25 per issue) Kelowna assembles
and mails out to our members.
- Mail the labels and cheque to Outwords.
Annual General Meeting (once a year)
- Type up the minutes and the attendance list from the AGM
- Create/type a revised AGM agenda including the changes made that night
- Register AGM with Ministry of Finance -
Corporate Relations. You need to fill out a Form 11, Filing Fee
$25. This can be downloaded from the Net. See AGM 2002 for
an example.
- Type up new board member address list with important volunteers (dance director, webmaster) and distribute to these people.
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