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Special
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Board Members |
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Dance Volunteers |
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Dance Co-ordinator |
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Event Volunteers |
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Event Organizers |
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Special Committees |
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Treasurer
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Treasurer Duties
- Prepare Float and Cash Reconciliation Slips for Dance, about a week before hand.
- Night of Dance, arrive at 7:30, set up
admissions and liquor table with prices and floats. Before 9 pm,
everybody, members and non-members, pay only $5.00 per admission
(orange tickets) After 9 pm, members pay $5.00 (orange tickets), non
members pay $8.00 (pink tickets).
- On the hour, collect each float (leave $100) in
each. Have volunteers tending tables, initial slips. Count
each float and record on back of cash reconciliation slip. Check
floats regularly for excess $$, and change requirements.
- Pay out cash requirements of Clean Up
Personnel, Bar Manager, and write cheques for the DJ, Liquor costs, and
miscellaneous expenses.
- Reconcile Deposit and take to TD Canada Trust. Reconcile all slips and enter into the Summary Sheets.
- Enter the GL into Simply Accounting.
- Pay Miscellaneous Bills as they come up. Reconcile Bank Account Monthly.
- Year-end is October 31, Treasure Report due at AGM.
Advertising Duties
- When you first take over, please notify all advertisers of new credit card and contact information.
- About 3 weeks before the dance, contact all
newspapers via e-mail, phone, or fax, to ask for dance
advertising. Ask for proof to be sent to you for verification of
details.
- Annually, notify all advertisers of dance dates.
- Summarize all advertising fees, and submit to treasurer for re-imbursement.
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